Aug Monthly Meeting

Reminder that our monthly club meeting is tomorrow Aug. 7th at 7pm at East Lyme Public Library. 

We’ll discuss status of the new online membership process, website changes, open positions and more. All are welcome to join and participate; please come, especially if you have interest in any of these items.

Message to Pequot Cyclists July 2019

Pequots have been a cycling club for about 50 years. Reins have been handed down for decades. Several long time members of the club have taken their turn as volunteers, lending their time, their input in decision-making, and dedication to fulfilling their commitment during their tenure. To these wonderful people, we give a warm thank you for your service to this club!

The Pequots have a rich reputation as a social cycling group, a place to improve skills, people to ride with, opportunity to make new friends. Many of us have come to the club as novice cyclists and benefitted from the patient, friendly advice and assistance of more experienced club members to help us grow our cycling skills. The club has also been a place to find new and often life-long friendships both for cycling and other social activities.

Changes –

Over the last two years we have been embracing technology to reduce time and labor needed to support the club. We’ve changed from a paper to electronic newsletter, distributed via email. We’ve recently introduced an online membership and renewal capability that eliminates the need for paper, checks and mailing costs and delays. This process is brand new, so there are some kinks that we’re still working out. In addition, our website is currently undergoing a make-over to give it a fresh new look and support the new online membership process. We have a presence on Facebook and Strava and are looking for more ways to reach our cycling community via social media. These changes allow for easier, less-time consuming and labor intensive management, which will make the role of supporting these processes easier for our club volunteers.

Recently there have been several resignations due to time commitment, and a need to focus on other priorities. If you have interest in any of these roles, or just want to see how the club is managed, please come to one of our monthly meetings, first Tuesday of every month (except Dec and July), 7:00pm at the East Lyme Public Library. Ask at the desk for directions to the room. All members are welcome and encouraged to attend. The meeting usually lasts about an hour.

Openings –

Treasurer –

Jim Zito has been our treasurer for 16 years and has recently decided to resign from this role, leaving us with an opening for a new volunteer to step up and assume responsibility in December.

Job Description:

Keep the accounts – track income, expenses, issue reimbursement, report activity in monthly board meeting, annual account audit.

Accounts are online, can be tracked electronically, issue payments via bill pay, automated deposits. This will be a change from the manual process Jim has used over the years, and he is happy to work with the new treasurer during the transition. The president (Shelley) also has access to the accounts and has been keeping electronic copies of statements and downloading transactions for the last 18 months, so this transition should be very easy.

Newsletter –

Laura O’Connell has created our monthly electronic newsletter for the last two years, after taking over for Nancy Reed.  If we want to continue receiving a newsletter, we need a volunteer to take over in December. Laura is also making herself available to support the transition to a new volunteer between now and Dec.

Job Description:

Focal point for any club communications or public announcements needing to be included (e.g., club events, club rides, external rides, community events on cycling, cycling safety, cycling laws).

Distributes articles, tips, updates, announces new members, provides contact info.

Backs up Communications in sending email notifications to club distribution list.

Communications –

Gretchen Glaub has done all of our club email messages for the last 15 years, with Laura as backup. She is also stepping down and needs a replacement as of December.

 Job Description:

Focal point for any club messages needing to be distributed via email.

Maintains club email distribution list.

Directs any incoming messages to appropriate party.

Winter Events Chair –

position has been vacant since Duncan resigned this spring.

Job Description:

Plan or coordinate hiking and other club events during the off-season (fall, winter, early spring).

Draft and provide emails for distribution to club membership containing details of planned events.

Update club website and club calendar with event information.

New Position Defined and filled by Josh Jordan

Social Media Chair –

Job Description:

Manage Facebook, Instagram, Strava’s Pequot group, including

Posting events (announcement prior, pictures and recap after)

Posting cycling info and tips

Coordinating with webmaster and communications as needed

Please consider your own experience in this club. Have you taken part in the rides? The holiday events? The picnic? Have you made new friends and learned new skills as a result of your decision to join? If the answer is yes, but you have not volunteered or attended a meeting to see what it’s like to keep this club running, I strongly encourage you to think about how you can give back for the benefits you’ve received. We welcome your ideas, your energy, and your help!

New Web Based Membership System

Dear Member,

Pequot Cyclists is excited to inform you that we’ve moved to a web based electronic membership management system, contracted through imAthlete.com. This enhancement will add important efficiency to membership management and give you, the end user a simplified approach to keep track of your membership details in one secure location.

The roll-out of database activation will take place in 2 waves. The individual members will be first activated by July 1, 2019 followed by Family memberships ~ mid to end of July, 2019.

What to expect: 

This week, you will receive an email from the imAthlete Support team. Please check your SPAM folder if you do not receive this email by July 1. The email will ask you to activate your account and verify the accuracy of your personal information. If you notice that some of your membership details are incorrect and/or missing please contact imAthlete support directly for assistance. 

Thank you again for your membership and support of this important initiative.

Looking forward to an exciting summer ahead!

Cathryn Dolan

Pequot Cyclists, Membership Chair

Our Annual Picnic

Don’t miss the Pequot Cyclists’ annual club picnic which will be held this coming Sunday, July 14, at Ft. Shantock in Uncasville.

The long ride, 42 miles, will start at 8:30; the medium and short rides (11 and 22 miles) will start at 10AM. BYOB, bring a chair and a dish to share. The club will provide things for the grill.

REMEMBER TO PRINT YOUR OWN RIDE SHEETS FROM THE PEQUOTCYCLISTS WEBSITE!

If you don’t plan to ride just arrive at noon for the festivities. We’d love to see you there.

Directions to Ft Shantock: Exit 9 off I 395, then Exit 5 to Rte 32. Go left for .3 mile and take a right onto Ft Shantock Rd. at the light. Drive for 1.3 miles and enter the park on the left.